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Procurement Officer

Description

contributing to the development, streamlining and implementing eu-LISA`s procurement policies and procedures;
performing, and when relevant coordinating, activities required by negotiated, restricted and open tender procedures including preparation, evaluation, verification and reporting to ensure sound financial management in all procurement activities;
providing required support to project managers/business owners for contract management issues;
providing procedural advice and drafting technical specifications in cooperation with the eu-LISA operational and other administrative and technical staff;
organising, coordinating and participating in Opening and Evaluation Committees and drafting the required related reports;
providing the required procedural support to Evaluation Committees during the different phases of the evaluation;
analysing and drafting contracts in line with EU relevant procurement rules and regulations;
providing support in monitoring/checking contracts implementation and initiating necessary steps for the contract renewal or extension (deadlines, budget implementation, etc.);
maintaining working contacts and official correspondence with service providers, suppliers and other contractors;
promoting best practices, sound financial management and knowledge-sharing in the field of procurement and contract management across eu-LISA;
contributing to systematic filing and organisation of documents to meet ex-ante and post publication requirements related to eu-LISA procurement;
contributing to the drafting of the annual procurement plan and monitoring its implementation together with the other colleagues of the Procurement Sector;
contributing to a repository of reference documents in the area of procurement and contract management;
ensuring continuous quality assurance with service providers, suppliers, and contractors;
supporting in contract (and relevant EU case law on the subject of the procurement procedures) monitoring including coordination with the Finance Sector for all matters related to the financial reporting;
performing other procurement related activities upon request.

Responsibilities

Has level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is three years or more.
Be a national of one of the Member States of the Union, Norway, Iceland, Liechtenstein or Switzerland and enjoys his/her full rights as a citizen.
Proven relevant professional experience of at least two (2) years in active procurement either in the EU system, or within the national or international public sector, which entails the following:
Experience in the preparation of tender dossiers and in the drafting and preparation of contracts;
Experience in drafting and correctly interpreting legal documents, opinions and submissions;
Experience in assessing financial and legal risks within the area of procurement and in developing appropriate solutions;
Knowledge of EU Procurement Rules (EU Procurement Directive) and their implementation;
Strong drafting and communication skills in English, both orally and in writing, at least at level C1.
Very good knowledge of French, both spoken and written, at least at level B1 or above
Professional experience in a multicultural environment
A talent to solve problems by analysing situations and breaking down a problem into logical components to identify solutions and potential mitigating action;
Inherent respect for rules and procedures and to act on the principles of fairness, objectivity and equal treatment to maintain independence in serving the public interest;
Proficient in planning and organising in a structured manner to handle a demanding workload and exhibit resilience in such a working environment;
Demonstrated service oriented mindset to ensure the needs of both internal and external stakeholders are met;
A skilled communicator - both verbally in interactions with others as well as in business writing, drafting and reporting.

Hard Skills

Document management
Business correpondence
Drafting
Quality assurance
Contract negotiations
Financial Reporting
Cross-functional collaboration
Contract management
Business planning
Partnership agreements
Risk assessments
Best practice development
Executive updates
Advanced language knowledge
Advanced writing skills
Document interpretation

Soft Skills

eu-LISA

View profile

Main info
Language English, French
Experience level Entry Level
Job type Full Time
Salary 5123.92€ / Per Month
CountryFrance

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We offer

The basic monthly salary is EUR 4.917,29 (step 1) or EUR 5.123,92 (step 2), depending on the work experience and weighted by the correction coefficient (for France 120.5% and paid in EUR).

Salaries are exempt from national taxation.

In addition, depending on your personal circumstances, the contract includes a system of allowances and benefits, such as expatriation allowance, household allowance, and dependent-child and education allowances.

Procurement Officer

Description

contributing to the development, streamlining and implementing eu-LISA`s procurement policies and procedures;

performing, and when relevant coordinating, activities required by negotiated, restricted and open tender procedures including preparation, evaluation, verification and reporting to ensure sound financial management in all procurement activities;

providing required support to project managers/business owners for contract management issues;

providing procedural advice and drafting technical specifications in cooperation with the eu-LISA operational and other administrative and technical staff;

organising, coordinating and participating in Opening and Evaluation Committees and drafting the required related reports;

providing the required procedural support to Evaluation Committees during the different phases of the evaluation;

analysing and drafting contracts in line with EU relevant procurement rules and regulations;

providing support in monitoring/checking contracts implementation and initiating necessary steps for the contract renewal or extension (deadlines, budget implementation, etc.);

maintaining working contacts and official correspondence with service providers, suppliers and other contractors;

promoting best practices, sound financial management and knowledge-sharing in the field of procurement and contract management across eu-LISA;

contributing to systematic filing and organisation of documents to meet ex-ante and post publication requirements related to eu-LISA procurement;

contributing to the drafting of the annual procurement plan and monitoring its implementation together with the other colleagues of the Procurement Sector;

contributing to a repository of reference documents in the area of procurement and contract management;

ensuring continuous quality assurance with service providers, suppliers, and contractors;

supporting in contract (and relevant EU case law on the subject of the procurement procedures) monitoring including coordination with the Finance Sector for all matters related to the financial reporting;

performing other procurement related activities upon request.

Responsibilities

Has level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is three years or more.

Be a national of one of the Member States of the Union, Norway, Iceland, Liechtenstein or Switzerland and enjoys his/her full rights as a citizen.

Proven relevant professional experience of at least two (2) years in active procurement either in the EU system, or within the national or international public sector, which entails the following:

Experience in the preparation of tender dossiers and in the drafting and preparation of contracts;

Experience in drafting and correctly interpreting legal documents, opinions and submissions;

Experience in assessing financial and legal risks within the area of procurement and in developing appropriate solutions;

Knowledge of EU Procurement Rules (EU Procurement Directive) and their implementation;

Strong drafting and communication skills in English, both orally and in writing, at least at level C1.

Very good knowledge of French, both spoken and written, at least at level B1 or above

Professional experience in a multicultural environment

A talent to solve problems by analysing situations and breaking down a problem into logical components to identify solutions and potential mitigating action;

Inherent respect for rules and procedures and to act on the principles of fairness, objectivity and equal treatment to maintain independence in serving the public interest;

Proficient in planning and organising in a structured manner to handle a demanding workload and exhibit resilience in such a working environment;