Description

You are the first and important point of contact for the institute, for the employees, external partners and visitors
You correspond in both English and German
You handle general secretarial tasks in a routine manner, e.g. replying to e-mails and inquiries, schedule planning, communication, travel and visitor management, organize seminars, workshops and business trips
You provide general administrative services for the team as required
You process expense claims, reimbursements and monitor regularly the institute's budgets

Responsibilities

You are trained as a multilingual assistant or have a completed commercial apprenticeship (kaufmännische Ausbildung) or a similarly qualifying training
You have work experience in a similarly demanding role
You are fluent in spoken and written English and German and have a demonstrated ability to communicate with all levels of employees and management
You have very good knowledge of MS Office applications (PowerPoint, Word, Excel, Outlook) and video conferencing
You have an exceptionally good organizational talent, high self-motivation and team spirit
You are flexible in the event of changing organizational priorities and find creative solutions
You have experience in basic budgeting, controlling and reporting
You are experienced in scientific administration